Position:         Adminstrative Manager 

General Description:
The Administrative Manager position is key to the success of estate-wide telecommunications, extensive inter-departmental interactions and the administrative operations of the multi-project O&M Department.  This position supports the Directors of O&M, Horticulture and Preservation, and supervises one administrative assistant.

Responsibilities:
Telecommunications:  All facets inclusive of Telephone switch, voicemail, cabling, troubleshooting and repairs, as well as moves and changes; Maintains database of all estate numbers; Orders equipment, service; and distributes telephone books.

Administration: Provides all functions for O&M department including correspondence; files and recordkeeping; scheduling; personnel actions; staff assistance; oversees orders, deliveries and vendor management; Oversees O&M’s vehicle and uniform programs including ordering, outfitting, and maintaining inventory;  Coordinates all estate carpet and window cleaning as requested; Maintains department radio inventory; orders parts and service;  Assists with monitoring and operating estate’s two-way radio system; Coordinates estate-wide paper recycling; Compiles the O&M agenda, awards, and  minutes for board meetings, Assists in O&M’s support of private evening tours and special event requirements; Assists with screening and routing of routine and emergency telephone and radio calls, visitors, contractors, couriers, and service requests and provides follow-up; Oversees TMA service requests and regularly updates TMA system with employee information.

Accounting: Annually processes O&M and Preservation budgets; Provides budget estimates; Compiles monthly billings sent to other departments; Prepares biweekly time and attendance payroll information and maintains leave records; Processes petty cash and check requests, purchase requisitions and invoices.

Fire, Rescue & First Responder Program: In conjunction with Fairfax County Fire and Rescue Department, coordinates the estate’s volunteer first responder program and fire department training by planning monthly meetings, overseeing training and certification programs; Oversees the blood borne pathogen program and coordinates testing and
immunizations with Fairfax County Fire and Rescue.

QUALIFICATIONS:
• Four years administrative experience in building maintenance or construction
• Minimum Two years experience using Microsoft Office suite
• Excellent verbal and written communication skills
• Ability to work in a fast paced environment with constantly changing priorities
• Ability to maintain a high level of confidentiality with all matters

You may send application materials:  via email - HRMail@MountVernon.org, or fax - 703.780.8320 or postal mail - P.O. Box 110,Mount Vernon, Virginia 22121.  Our applications may be downloaded and printed from the website (under employment) at
www.MountVernon.org or picked up in person at the Ticket window, Restaurant or Retail shops.

Mount Vernon is an Equal Opportunity Employer

Department:   Collections   

George Washington’s Mount Vernon Estate & Gardens seeks applicants for the full-time position of Special Collections Librarian.  The Special Collections Librarian has responsibility for collection development and assessment in the areas of rare books, manuscripts, maps, and archives and for negotiating acquisitions for gifts and purchases.  S/he participates in donor outreach efforts and the identification and application for external, private funding opportunities.  S/he provides public service assistance to library users; promotes awareness and use of special collections to students and researchers at Mount Vernon and beyond; and works with the Head Librarian on strategic planning for bibliographic control and development of these resources.  Mount Vernon is planning for a new library building with expanded services and collections and is seeking an energetic, enthusiastic, and committed librarian, who can actively work to acquire items that complement and augment existing collections; to conserve and preserve special materials; and to improve patron access our unique and historic library collections.

Qualifications: An MLS from an ALA-accredited program; at least 1year experience with special collections; demonstrated knowledge of library preservation practices; subject expertise in 18th-century American history and culture; ability to use Web2.0 technologies to showcase library collections, desirable.

To apply: By December 15, 2009 send resume and letter of interest to: Mount Vernon Ladies’ Association, Human Resources Department, P.O. Box 110, Mount Vernon, VA 22121.  Applications may also be sent via fax to 703.780.8320 or by e-mail to hrmail@mountvernon.org. 

EOE.

Position:         Technical Services Librarian 

Department:   Collections   

George Washington’s Mount Vernon Estate & Gardens seeks applicants for the full-time position of Technical Services Librarian.  The Technical Services Librarian has responsibility for cataloging in all formats, including special collections; managing serials; and overseeing technical services operations, including the preservation and conservation of library collections.  H/she will supervise 1 part-time cataloger, volunteers, and interns and work closely with the Head Librarian and Special Collections Librarian. Mount Vernon is planning for a new library building with expanded services and collections and is seeking an energetic, enthusiastic, and committed librarian, who can improve access to our unique and historic library collections.

Qualifications: An MLS from an ALA-accredited program; at least 3 years relevant experience, including cataloging of rare books and manuscripts; experience working with an integrated library system, preferably OCLC Connexion Browser; subject expertise in 18th-century American history and culture.

To apply:  By December 15, 2009 send resume and letter of interest to: Mount Vernon Ladies’ Association, Human Resources Department, P.O. Box 110, Mount Vernon, VA 22121.  Applications may also be sent via fax to 703.780.8320 or by e-mail to hrmail@mountvernon.org. 

EOE.

Position:         Assistant Curator

Department:   Collections   

Historic Mount Vernon seeks an experienced candidate who will work with the Curator of Fine and Decorative Arts and collections staff to research, preserve, and enhance the collection, develop furnishing plans, respond to internal and external inquiries and participate in the development of exhibitions.  Master of Arts degree in art history, American history, material culture or museum studies required.  Advanced studies in American decorative arts preferred.
 
Qualifications:  Excellent communication skills, flexibility and reliability required. 

To Apply:  By December 1, 2009 send resume and cover letter to: Mount Vernon Ladies Association, Human Resources Department, PO Box 110, Mount Vernon, VA 22121. Applications may also be sent via fax to 703.780.8320 or by e-mail to hrmail@mountvernon.org.  

EOE.

Position:         Data Entry Assistant 

Department:   Collections   

Historic Mount Vernon seeks a temporary full-time Data Entry Assistant to aid in a collections online initiative that is scheduled for completion in 2011.  Working with the Collections Manager and curatorial staff, the Assistant will be responsible for inputting and editing electronic records in the collections management database and managing the
physical files. The incumbent will use collections files to edit, update and create electronic collections records; this will involve inputting curatorial and collections management information including interpretive text, accession history, locations and conservation treatment records.

Qualifications:  B.A. in relevant field, attention to detail, and proficiency with computers and databases required; museum experience preferred.  Experience with: Discovery/FoxPro and/or TMS as well experience and/or interest in American material culture a plus.
 
To apply:  By December 1, 2009 send resume and letter of interest to: Mount Vernon Ladies’ Association, Human Resources Department, P.O. Box 110, Mount Vernon, VA 22121.  Applications may also be sent via fax to 703.780.8320 or by e-mail to hrmail@mountvernon.org. 

EOE.

DEPARTMENT:  Information Technology